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Exhibitors
- Hāpara
- Tech Ed Concepts Inc.
- PowerSchool
JOIN US AS A SPONSOR!
On behalf of Vita-Learn and the Vermont School Library Association, we invite you to participate as a sponsor at our 2024 Vermont Fest Conference. Please join us at the Killington Grand Resort in Killington, Vermont, November 6-8, 2024.
WHO YOU’LL SEE THERE
Vermont Fest 2024 is expected to bring together approximately 300 classroom educators, librarians, technology leaders and central office leadership teams representing K-12 education institutions from across the state of Vermont. Attendees include key decision makers in the field of education, such as: principals, librarians, lead teachers, curriculum, tech directors, and integration coaches.
WHY SPONSOR
Vita-Learn’s mission is to promote and support the use of information technology to transform Vermont education through the provision of professional development, training and networking opportunities.
Vermont Fest offers you the opportunity to make face-to-face CONNECTIONS. You’ll have ACCESS to people who need your products and services and the EXPOSURE will reinforce your brand awareness and maximize visibility in the education field. Now is the time to generate your LEADS!
SPECIAL ANNOUNCEMENT
An exhibitor-only option will be available only if space allows. Pricing and entitlements for the exhibitor-only option, if available, are included in this brochure for reference.
Frequently Asked questions
How do I claim the complimentary conference registrations that are included with my sponsorship or exhibit booth?
➢ Approximately 1 month prior to the conference start date, you will receive a complete Sponsor & Exhibitor Guide. This will include instructions on how to register your company representatives. You will be given a discount code which you will enter in the payment section of the registration. This discount code will change the registration fee to $0.00 for the number of complimentary registrations you are entitled to receive.
What if I have additional people from my organization who are planning to attend? Do these people have to register?
➢ Additional conference registrations will be available to purchase by sponsors for $150 per day; a significant decrease from the cost of attendee registration. Registration is required in order to participate in the event, including staffing an exhibit booth, since meals will be held in the same space.
Where can I find information about hotel accommodations?
➢ Please refer to the conference website for complete information on hotel accommodations. We recommend that you reserve your hotel rooms immediately upon committing to sponsor/exhibit so that you can receive the group rate within the conference room block.
Will I be given a booth number for my exhibit space?
➢ Most exhibits are table top exhibits and we ask that you plan to use the table that is provided, and not more than 2 feet of space around the table to set up your display. We do not typically provide table numbers, but rather, there will be a sign with your company name on your assigned table when you arrive. Please plan to check in at the conference registration desk when you arrive and our conference managers will direct you to the exhibit area.
How do I order electricity and/or A/V services for my exhibit table?
➢ Each exhibit table will be set with access to electricity (no additional fee) and there is free wi-fi throughout the resort.
Can I ship my exhibit materials to the Killington Grand Resort in advance?
➢ All exhibitors and sponsors are responsible for paying for their shipping expenses to and from the Conference. A shipping form will be included with your Exhibitor/Sponsor Guide, which will include per-box pricing.
If you have any further questions, please feel free to reach out to Karen Forbes, Exhibitor/Sponsor Coordinator karen@delaneymeetingevent.com 802-448-9078
Sponsorship Terms & Conditions
Availability: Sponsorships to the Vermont Fest 2024 conference are available first to Vita-Learn Corporate Members, and then to all interested parties. In both instances, availability is on a first-come, first-serve basis.
Code of Conduct: All representatives should treat fellow attendees, speakers, and exhibitors with respect and courtesy. Maintain a professional demeanor at all times.
Intellectual Property: Do not violate intellectual property rights, including trademarks and copyrights. Obtain permission before using third-party materials in presentations.
Timeliness: Adhere to deadlines for submitting materials such as company logos, descriptions, representative registrations, speaker profiles, presentation information, and other required materials.
Exhibit Table Standards: Exhibitors must adhere to the space assigned and allotted to them. Vita-Learn will do its best to accommodate situating exhibitors appropriately that require a little extra room for equipment such as free-standing flat panel displays or large format printers. Exhibitors that anticipate bringing this type of equipment must notify the conference in advance for accommodations.
Cancellations: To cancel your sponsorship and receive a full refund, we must receive your cancellation request by September 25, 2024. Late cancellations on or before October 9, 2024 will be responsible for 50% of the sponsorship fee, and late cancellations after October 9, 2024, will be responsible for 100% of the sponsorship fee. Late cancellations may receive a full refund IF the sponsorship can be resold. All refunds are subject to a 3% administrative fee.