Thank you for presenting at Vermont Fest! Below you will find final necessary actions and other information you’ll need!
Create your Hopin account and Connect it to Vermont Fest
Demonstration Hopin Environment – Pre-Event: Sunday, October 25, 1:30 pm ET to Wednesday, October 28, 1:30 pm ET.
Please take a few minutes to login and familiarize yourself with the session room.
It is recommended that you use a Chromebook, Mac, or PC and the latest Chrome browser when logging into Hopin. Please visit: https://hopin.to/events/vermont-fest-2020-demo-c to get to the demo conference. The table to the right includes some demo accounts you can use to familiarize yourself with a session room. Your personal Hopin account is not registered with the demo conference, so please logout of Hopin and then log in again using a presenter login. The attendee logins are for you to test with a partner how to manage a live Q&A in your session.
Each of the demo presenter logins are assigned to 3 different session rooms as a presenter. Make sure to enter the correct room if you intend to test sharing your audio and video, your screen, etc.
All sessions will be monitored by a helper. The helper is a volunteer from Vita-Learn or VTVLC who will be available to help you in case you need assistance during your presentation. These volunteers will have the same moderation controls as you. For example, if an attendee asks to share their audio and video in order to ask you a question, you will both see a notification in the Moderation panel at the bottom left of the screen. Either of you can click to approve or disapprove the request. Your helper can come and find me or someone else if there are technical issues during your presentation to help troubleshoot allowing you to continue with your presentation as best you can until help arrives. Helpers will not have any “special” administrative powers that you don’t have, so please don’t expect them to perform magic, but they are a second set of hands to help in case you need them!
All sessions will be assigned an Introducer. Most commonly, one of our sponsors will send a company representative to your session at the beginning. Their role is to introduce you to the attendees. I will provide them with the bio you provided me for the program, but if there’s a different version that you’d prefer they have, you can share that with them. When assignments are made, you will be emailed so you know who to expect. The Introducer will also be provided 60-90 seconds to introduce their company. Introducers will not be “moderators” in your session room, so they will request to share their audio and video. Your helper can ensure that they are authorized to come into the video feed, and ensure that they are exited when they are done introducing you.
Helpers and Introducers for each session will be listed online here. I will also email all of you when assignments are completed so that you can communicate and coordinate if needed.
Please ask all session attendees to complete a feedback survey at the conclusion of your presentation. It is only 4 multiple choice questions and an optional fill in the blank for other comments. The survey can be found here:
Remember that bit.ly links are case-sensitive!
You can remind your session participants that by completing the survey that they are automatically entered into the daily door prize drawings that will take place at 6:30 pm each evening and at the conference closing at 12:30 pm on Saturday. Additionally, by completing the survey, they will immediately be issued their professional development certificate to acknowledge their attendance.
We will provide to you average response to the 4 multiple choice questions along with any written feedback. If you request it, we can provide you an attendance list based on the survey responses that you can use to message the attendees with follow up information. Attendance lists are not to be used to subscribe individuals to mailing lists!
Once you are logged into Hopin and you’ve entered the event, click Sessions.
Your session will not be visible until 5 minutes before your scheduled starting time. So, sessions scheduled for 4:30 pm will not appear in the Sessions area until 4:25 pm.
Before your session, in the sessions area you can enter the Presenter Lounge session room. All presenters can enter this room and use it to confirm that you are able to turn on your audio and video, share content, etc. There is just one Presenter Lounge session room, so remember you are sharing it with all your fellow presenters!
Water cooler rooms are set up to allow any groups of attendees to gather and video chat with each other. They have no set topic or agenda, and they are available on a first-come first-serve basis. These are public spaces, and other attendees may show up in the room at anytime! You may politely ask others to leave a room if you are having a private conversation, but please be respectful of the limited and public nature of the water cooler rooms.
If you want to have a private video chat, you can initiate a private video chat by finding the person in the People tab in the sidebar, then invite them to a private video chat. But, for groups of 3 or more, we ask that you leverage your own video conferencing platforms as we are unable to manage creating private spaces during the conference, sorry!
Each evening from 5:30 pm to 7:00 pm Vermont Fest breaks for dinner. We invite everyone to eat together at virtual tables in the virtual banquet hall. You’ll need to bring your own dinner! Dinner Session Rooms are set up in the Sessions area just like workshop session rooms except that there is no moderator. That means everyone (at least the first 8 or so) people can turn on their cameras. So, it’s a virtual round banquet table that seats about 8-10 people!
Some “rooms” will have no topic, and others will. They will be listed on the conference program with all of the workshop sessions. Please find a seat somewhere and join in. If you’d like to suggest a topic for one or more of the dinners, please email Jeff Mao, email@example.com
If you require technical assistance before October 28, 1:30 pm, please contact Jeff Mao, firstname.lastname@example.org, 207-798-2460.
If you require technical assistance before your session, please stop by the Conference Help Desk found in the Expo area. The Conference Help Desk is staffed for most of the hours of the conference unless the staff has been pulled away to provide support in another part of the virtual venue!
If you require technical assistance during your session, your room helper can provide assistance or alert the Conference Help Desk of the issue.